These approval requirements are individual for every project where they are usually defined in the project charter. These are then broken up into smaller and workable (sub)deliverables, all the way down to the level of work packages. Additionally, learn how to match stakeholder expectations to the results you plan to deliver. Documentation of Stakeholder Agreement on the Scope, 1) Define Scope Statement (incl. It is done to define the boundaries of the construction so that people involved in the construction part know where to stop. Many times, project managers are caught by scope creep and realize the impact only at the end of the project when it’s already too late. Control scope process is the process of monitoring the status of the project and product scope and also managing changes made to the scope baseline. Nov 28, 2018. It acts as the channel between the planning associated with scope management, and the time involved. Simply explained by a PMI-certified Project Manager. I use a scope statement to support the scope baseline. On the other hand, if you wish to add or change work partway in the project (e. g. getting new wallpapers instead of painting the walls), the contractor would reject this as ‘scope creep’ and insist on adhering to the change control processes – which would also assess the changes to the cost and/or schedule baselines. It also determines if the deliverables have met the required documents as well as managing the changes made on the project scope baseline. Many projects fail because business goals and scope are not entirely clear or properly implemented (source). In addition, you will want to define a timeline, as well as certain conditions that the work can be performed, e. g. certain minimum qualifications/experience of the workers and a weather forecast that allows for replacing the windows. Project scope. To make it simpler to understand, let us compare delivering a project with constructing a building. The change control process also ensures that side effects on the schedule and cost baselines, as well as changing resource needs, are assessed. According to the PMBOK Guide, Sixth Edition, The approved detailed project scope statement and its associated WBS and WBS dictionary are the scope baseline for the project. Scope baseline is referred to as the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change control procedures and is used as a basis for comparison. Setting the project baseline should be done at the start of the project otherwise the project managers will not have a mechanism to make important measures along with the project execution. Rather, you can bet there were plans, schedules, teams, budgets and everything we’d recognize today as project management. A project’s results and progress are measured against that baseline. Often, the scope of a project is subject to different views and intensive discussions among stakeholders, project managers, and team members. Project Scope Baseline The scope baseline is somewhat different than the other two. ‘measure the area’ or ‘drive to the DIY market’, are generally not included in a WBS. Sources: projectmanagement.com, Project Management Body of Knowledge (PMBOK®), 6th ed., ch. A fence is raised around the site before the construction happens. Project scope management is the second knowledge area in the Project Management Institute’s (PMI) Project Management Body of Knowledge (PMBOK). If the contractor does not deliver the full scope, you would likely request rework and refer to the agreed scope baseline. The scope baseline is typically developed by the project manager and the PMO or project team. The scope statement, the WBS, and its dictionary are turned into a scope baseline by obtaining the required stakeholder approval. In this video, learn how a scope baseline helps keep your project on track. A high ­level scope is typically recorded in the business case in support of the chosen option and its investment appraisal.. Clearly defining what is in and out of scope prevents the … The scope baseline is compared to actual results to determine if a change, corrective action, or preventive action is necessary. Baselines are used to monitor and track the project. It includes the processes that ensure all of the required work (and only the required work!) Scope Baseline. Project scope managementmainly revolves around controlling what is and what i… This site is supposed to help you learn the required vocabulary of the project management world. It would be the basis for the contract. The lowest level of a WBS represents ‘work packages’. Project managers use scope, schedule, and cost to know the health of the project. A work package itself consists of various activities (which are technically not part of a work breakdown structure). WBS Dictionary, Cost-Benefit Analysis Checklist for Project Managers (Free Download), Stakeholder Engagement Assessment Matrix: Uses & Example, Agile Release Planning in Hybrid and Agile Projects, Definitive Estimate vs. ROM/Rough Order of Magnitude (+ Calculator), Project Schedule Network Diagram: Definition | Uses | Example, PDM – Precedence Diagramming Method [FS, FF, SS, SF] (+ Example). A control account and/or planning package could be clearing the floor – with work packages such as removal of old flooring, disposing of the old material, clearing the underground – and preparation, which may include the work packages purchasing, delivery/collection of material, tools and supplies, etc. A baseline in project management is a clearly defined starting point for your project plan. 4. After the scope is finalized in the project, it needs to be monitored throughout the project to see whether project activities will lead to successful delivery of project deliverables. One of the most unpleasant though common occurrences in projects is scope creep. [RITA9] 6. It documents the agreement of the relevant stakeholders and gives the project a work structure as well as guidance in the day to day work. Scope baseline is referred to as the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change control procedures and is used as a basis for comparison. In this context, you might wonder which stakeholder approvals you will need for finalizing a baseline. Supplementing this 4-step guide, you will also find a short instruction in this video on projectmanager.com. Read more about the use of baselines for project controlling in our earned value management article. It integrates and consolidates all of the subsidiary plans and baselines from the planning processes including scope baseline, along with schedule baseline and cost baseline. Scope baseline primarily comprises of the project scope statement, work breakdown structure, and WBS dictionary. control accounts, planning packages, and work packages, and. But remember, poor project scope management could lead to project failure. You would measure a contractor’s performance against this scope baseline (as well as against the cost and schedule baseline). 1 SCOPE BASELINE 1.1 Project Scope Statement 1.2 Work Breakdown Structure 1.3 WorkPackage 1.4 Planning Package 1.5 WBS Dictionary. The key benefit of this process is that it allows the scope baseline to be maintained throughout the project. is included in the project. Scope Management is the function of controlling a project in terms of its objectives through the concept, development, implementation and termination phases. This is usually caused by stakeholders or project members who request work or deliverables outside of the initial scope of the project while bypassing the project’s change processes. The work breakdown structure dictionary documents key assumptions, responsibilities, and further details on the WBS. The key to battling this scourge of project management is to baseline the scope at the beginning, but that is easier said than done. Communicating the goals, scope, boundaries, and limitations of a project can help prevent scope discussions (outside change control processes) and scope creep further down the road. In practice, scope baselines are highly tailored to individual projects and tend to be somewhat complex. What are the Define Activities lists in Project Management? It describes the goals, main deliverables, and other characteristics of a project. A project’s baseline is defined as the original scope, cost and schedule. The project baseline is what project managers use to determine the overall health of a project. Scope baseline being the primary input, consists the approved project scope statement, the work breakdown structure, and the WBS dictionary. Work breakdown structure refers to the so-called ‘decomposition’ of the work that needs to be delivered by a project. In practice, scope discussions and scope creep are not uncommon partway in a project (unfortunately). The planning and definition processes for the scope are: Once you have fixed the scope statement, you need to develop a work breakdown structure to operationalize the creation project deliverables. The scope baseline is a bundle of scope-related documents that sets out the approved scope of a project. It is good practice to share and communicate the scope baseline among the project team members and the other stakeholders. If a project is falling behind schedule, then using the project management triangle, there will be an effect on the cost and/or scope. When closing the project, the project manager reviews all prior information from the previous phase closures to ensure that all project work is completed and that the project has met its objectives. In addition to these items, the statement may also include (source): If you don’t have a lot of experience with the development of scope statements, consider reading this PMI conference paper on that topic. I have been managing dozens of projects, small and huge, successful and unsuccessful. ... Baseline Budget Project Management Direct And Indirect Costs. ‘Scope’ is probably one of the most common terms in project management. Justification / underlying business needs. The scope baseline is a part of the project plan. Scope baseline is referred to as the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change, It integrates and consolidates all of the subsidiary plans and baselines from the planning processes including scope baseline, along with schedule baseline and cost baseline. The document bundle is then subject to approval as the scope baseline of the project. Balancing Stakeholder Requirements . When closing the project, the, check my certification status or to learn more about me. Deliverables), 2) Define Work Breakdown Structure incl. For instance, consider the airplane manufacturing project. 5.4.3.1. While positions, perspectives, and personnel may change in practice, the goals and deliverables of a project, and the relevant stakeholders’ approval are manifested in the scope baseline. This part is called scoping. The control scope is a project management activity that monitors the status of the project. Basically, the baseline in project management talks about the scope, initial cost, workflow and schedule of your projects. It defines the agreed goals, deliverables, and scope of the work of a project. It documents the agreement of the relevant stakeholders and gives the project a work structure as well as guidance in the day to day work. Large organizations might also have standard policies on project governance and standardized approval matrixes in place where you will find the detailed requirements. The scope baseline is a part of the project plan. For this project, your scope statement would set out that you require: You might also want to add whether the order of work is important, e. g. replacing windows before the new flooring is installed. You’ve been handed a new project. In project management, a baseline has several functions which include (yet is not limited to): The success of a project is – among other criteria – measured against the creation of deliverables and the accomplishment of its goals which are set out in the scope baseline. The scope baseline of a project consists of: The ‘project scope statement’ is a written definition of the project scope. Scope Baseline Definition. A. If they agree that the scope meets the objectives of the project they will approve it, and that becomes the baseline for the project. To illustrate the principles and creation of a scope baseline, we are therefore using a simple everyday example: refurbishing a house or apartment. In this article, we are going to discuss the components and the purpose of the scope baseline and share an example of its practical use. That increased scope causes delays in the schedule, problems with the resources, and no end of headaches to the project manager. In practice, project scope baselines are often approved by the project steering committee, consisting of the project sponsor and senior key stakeholders of a project. Note that activities that are parts of work packages, e.g. Scope baseline includes; Project Scope Statement It has several components. In defining project scope, it is important to be clear about the boundaries and interfaces with adjacent projects.. Defining scope: A project scope statement is produced based on all the requirements documentation plus the project charter and the scope management plan. Control scope is the process of monitoring the status of the project and product scope and managing changes to the scope baseline. Project Scope Management Project scope management is the processes of defining what work is required and then making sure all of that work –and only that work– is completed. ; Work Breakdown Structure shows the hierarchy of the activities, components, and work packages that will help to complete the overall project work. Dear Visitor, I am a PMP (Project Management Professional), certified by the Project Management Institute since 2004. A scope baseline sets out the approved deliverables of a project as well as the work that needs to be performed to create them. ”Scope baseline is the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be changed only through formal change control procedure and is used as a basis for comparison.” … How Project Management Software Improves Productivity, Estimating Activity Durations: Definition, Methods, Practical Uses, Bottom-Up Estimating – Definition, Example, Pros & Cons, Performance Prism for Performance & Stakeholder Management, Balanced Scorecard in Project Management – Uses, Pros & Cons, Number of Communication Channels (+ PMP® Formula & Calculator), How to Do Analogous Estimating – an Illustrated 5-Step Guide, the work breakdown structure (WBS), incl. For more details about project communications and stakeholder management, visit this dedicated section of our site. ‘Work breakdown structure’ (WBS) refers to the breakdown of project deliverables into smaller, manageable pieces of work. At its highest level, it typically contains the main deliverables. Which three documents will be most useful to you? Scope Baseline: Definition | Example | 4-Step Guide | Uses. A planning package is hierarchically higher than work packages, and a controlling account can contain several planning packages. At the end of the project or the phase, the completed work is compared against the scope baseline in the project management plan to determine if the scope has been successfully completed. While this a common and generally accepted definition that is also broadly in line with the PMI terminology, it is not the only one. The WBS dictionary accompanies the work breakdown structure with details on all its constituents, including an identifier, an outline of the work of a WBS element, responsibilities, assumptions, and estimations. Scope baseline is a component of the project management plan. READ MORE on www.projectmanagement.com Earned Value - WBS to Performance Measurement Baseline You want to know more about the scope baseline of the project. Your work breakdown structure would likely contain the main deliverables – flooring, painting, and windows. Scope Baseline - Project Management Knowledge. Project Management Plan, Scope Management Plan, WBS The scope baseline consolidates the consensual expectations and requirements of stakeholders with respect to a project. If you outsourced the project to a contractor, the scope baseline would contain the agreed-upon deliverables and goals. Please feel free to check my certification status or to learn more about me. PMBOK’s scope management process flow diagram How to Baseline a Project Plan. It’s inconceivable to think that the pyramids were built in an ad hoc manner. Since project scope is measured against the project management, the project manager reviews the scope baseline to ensure completion before considering the project closed. C. The scope baseline D. The plan to manage the changes to a product. These include project scope document, the WBS itself and the WBS dictionary. … Thus, uncontrolled scope creep or reduction is limited. The Scope Baseline is the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary. Getting the scope baseline right is good project management practice and a first step to successfully and efficiently accomplishing the project goals. More than just a scope statement, it is the embodiment of the project work into phases and tasks, hence it is tracked like a baseline. You should summarize the purpose and goals of the project and the key deliverables in a clear statement. Key Terms • Requirements traceability matrix: a grid that links product requirements from their origin to the deliverables that satisfy them. It will help those who work on the project to understand the bigger picture and align their areas of responsibility with the overall goals. In this example, the term ‘technical baseline’ is used instead of what is generally referred to as the scope baseline. The scope baseline is a component of the project management plan. Which Documents Are Part of the Project Scope Baseline? Once the scope baseline is approved, any change to the project scope requires the completion of change control processes. The first one is Scope Baseline and it includes:. Find out what important features of project cost management tools you. The way in which scope is managed depends upon the project life cycle. It is a fixed reference point to measure and compare your project’s progress against. You might think of project management as a relatively new discipline, but actually humans have been managing projects since before the Great Wall of China, before the Roman aqueducts, before the pyramids of Giza, and likely before that. A scope baseline is therefore a ‘must’ in every project: it defines and documents the scope of a project clearly and in sufficient detail from the beginning. Scope baseline is a part of the project management plan and acts as the reference point through the project life. Scope Management Plan . The baseline consists of several items that need to be created first. According to PMBOK®, it consists of. Scope baseline can be changed only through formal control procedures and is used as a basis for comparison. So keep this important consideration in mind while attempting the Scope Baseline questions on the PMP exam. Scope baseline is the approved project scope and used during scope change management to determine and prevent scope creep. Fast forward a couple thousand y… 2. Now it’s time to create your project plan by planning its three major baselines. (Congratulations, by the way!) Project management plan is the document that describes how he project will be executed, monitored, and controlled. You are a new project manager that is replacing a previous project manager. James Taylor, for instance, describes the scope baseline as a synonym of project baseline which includes technical, cost, and schedule baselines (source). Project management plan is the document that describes how he project will be executed, monitored, and controlled. For example, let’s say your project is on target to finish in six weeks. Amendments of the project scope require a change request and the stakeholders’ agreement on these changes. This term is defined in the 5th edition of the PMBOK. All WBS elements would be documented in the WBS dictionary which contains a description of them, an identifier, and additional details, e. g. whether parts of the work should be done by a contractor. At the end of the project or the phase, the completed work is compared against the scope baseline in the project management plan to determine if the scope has been successfully completed. Develop the Scope Baseline. As Jennifer said, a baseline can truly mean the difference between a … Scope baseline is referred to as the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary, that can be. What Are Leads and Lags in Project Management? It reflects the scope baseline of the entire project. It follows a hierarchical order with control accounts, planning packages, and work packages. Rather than a time-phased performance baseline, the scope baseline represents the project’s work. It defines the agreed goals, deliverables, and scope of the work of a project. In PMI-style projects, it is am output of the process ‘create work breakdown structure‘ and becomes a part of the project management plan. https://www.projectsmart.co.uk/3-main-benefits-of-project-baselining.php Some authors define the scope baseline differently. A project’s scope baseline consists of the scope statement and the defined work breakdown structure of that project, subject the approval of the relevant stakeholders. The project’s baseline must be completely defined and documented before the project execution and control activities can begin. This allows you to assess the performance of your project over time. Subsequently, it is communicated to the project stakeholders and the project team. Project scope statement which includes the work that will be done throughout the project and requirements of the work as well. Adhering to the scope baseline and referring change requestors to the change control process(es) can help to prevent scope creep in a project. Scope creep refers to the uncontrolled change or extension of the scope of an ongoing project. The scope and extent of WBS dictionaries vary significantly among the different organizations. This PMI PMP project management tutorial video explains what is project scope baseline. This definition will be the basis for all project activity. This example demonstrates how important it is to agree on a single clear terminology in a project. Only upon implementing this scope baseline can the project be directed in the right direction. Stakeholders that were not involved in the approval process, on the other hand, should know the scope baseline as well. When discussing this particular process, it is important to identify what scope baseline is all about. 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